MAIN DUTIES AND RESPONSIBILITIES:
Provide effective and efficient administrative support on Human Resources matters to the HR Management and HR Team.
Administration Responsibilities:
- Greet and welcome guests, customers, Dextra’s affiliates employees, suppliers, and subcontractors to the appropriate person and office.
- Answering, screening, and forwarding incoming phone calls to an appropriate person including providing basic and accurate information in-person and via phone/email.
- Checking, ordering, and maintaining inventory control and tracking stock order and distribution of drugs, stationeries, and uniforms to all employees including AFS teams abroad as and when required.
- Arrange the employees who have the office on the first-floor trips abroad but not limited to booking flights, accommodation, travel insurance, etc. Prepare the paperwork for visa requirements, visa application, and collection at related embassies.
- House-keeping control and management of contracts renewal for the following services agreement: messenger, pest control, vending machines, sanitary services, and documents storage providers.
HR Responsibilities:
- Plan and arrange company’s / corporate’s events such as group HR projects, outing, team building, celebrations, team building, sourcing out lunches, dinners options, and coordinates meetings with concerned persons.
- Support the development and implementation of HR initiatives and systems.
- Keep accurate training records that is comprehensive and up to date.
- Submit timely reports and prepare presentations/proposals as assigned
- Support employee wellbeing activities by coordinating and arranging for activities for all employees and customized activities that suit different workforce.
- Any other HR-related duties and tasks assigned by direct superior.
QUALIFICATIONS REQUIREMENTS:
- Bachelor's Degree major in Business Administration or related fields.
- At least 1 years practical experience in HR and administration function with a multinational company.
- Good command of both spoken and written English.
- Knowledge of Microsoft Office tools.