This position is designed with a strong operational focus (70%) on supply chain, logistics, and supplier management, and a limited finance scope (30%), as most accounting functions are centralized in Paris. The role aims to ensure reliable material availability, optimized inventory levels, and cost efficiency, while maintaining compliance with customs and VAT requirements specific to post-Brexit UK–EU flows.

Main Duties & Responsibilities:

1. Supply Chain & Logistics Operations (≈70%)

a. Inventory & Stock Management

• Oversee and reconcile all UK-based inventories, including internal stock (spare parts, tools) and external stock (tools) at customer sites (Dextra vending machines).
• Conduct monthly physical and system reconciliations, ensuring accuracy and timely adjustments in D365 / AX.
• Analyse inventory usage, turnover, and discrepancies to improve stock policies and minimize immobilized assets.
• Identify obsolete or surplus materials and coordinate redistribution or liquidation in collaboration with Operations and Finance (e.g., transfers to Middle East or India).
• Optimize stock levels by distinguishing between tools and spare parts, promoting local sourcing where feasible.
• Develop and maintain reporting dashboards on inventory performance and spare parts consumption.

b. Procurement & Supplier Coordination

• Manage procurement operations from requisition to invoice, ensuring on-time delivery, quality, and cost competitiveness.
• Source and negotiate with local and international suppliers, maintaining updated comparative pricing tables (UK, EU, Thailand).
• Issue and process purchase orders in D365 / AX, monitor deliveries, and reconcile supplier invoices upon receipt.
• Establish and maintain strong supplier relationships to ensure service reliability and responsiveness for After Sales support.
• Support the roll-out and proper usage of D365 tools to enhance process traceability, accuracy, and data consistency.
• Drive localization of sourcing to reduce transport costs, lead times, and administrative complexity, particularly for standard parts sourced from European manufacturers.
• Monitor supplier performance and proactively resolve any quality or delivery issues.

c. Logistics & Customs Administration

• Manage all shipping activities from the Newport depot to customers, including packing, documentation, and courier coordination (e.g., DHL or equivalent).
• Ensure full compliance with customs and VAT procedures for UK–EU inbound and outbound shipments, in coordination with internal and external partners.
• Support adherence to post-Brexit trade regulations, including transfer-of-ownership documentation and customs clearance accuracy.
• Maintain relationships with freight forwarders, customs agents, and logistics partners to ensure timely, compliant, and cost-effective delivery operations.
• Continuously identify opportunities to streamline logistics processes, reduce administrative errors, and enhance delivery performance.

2. Finance & Accounting Support (≈30%)

• Reconcile supplier invoices, purchase orders, and delivery notes in our ERP system AX.
• Register supplier and general expense invoices in our ERP system - AX.
• Support payment preparation and follow up on cash collection.
• Prepare VAT declarations in coordination with MHA.
• Assist in monthly and year-end closings (limited scope).
• Prepare summary reports on procurement spend, stock valuation, and operational costs variances.
• Ensure compliance with corporate accounting and audit standards.
• Support budgeting and forecasting processes related to supply chain and operations.

3. Cross-functional Collaboration & Reporting

• Collaborate closely with Procurement, After Sales Services, and Finance teams to ensure alignment of objectives and seamless operational coordination.
• Coordinate with the Thailand procurement team to ensure consistent supplier management and alignment of global purchasing practices.
• Contribute to continuous improvement projects aimed at enhancing supply chain and finance processes.
• Support audit preparations and internal control reviews through accurate documentation and follow-up actions.

• At least a Bachelor’s degree in Supply Chain Management, Business Administration, or Accounting.
• At least 2 years in a similar operational role, ideally in an industrial or manufacturing environment
• Fluent in English (spoken and written). 
• ITS skills: Proficiency in Microsoft Office and ERP systems (preferably AX/D365).
• Other technical skills: Ability to work autonomously in a small structure with cross-functional coordination (UK, EU, Thailand).